Position Summary
The Accounts Payable Assistant supports the accounting department by managing vendor invoice processing, ensuring timely payments, maintaining accurate records, and helping uphold strong vendor relationships.
Key Responsibilities
- Invoice Processing
- Receive, verify, and enter vendor invoices into the accounting system.
- Match invoices with purchase orders and delivery receipts for accuracy.
- Payment Processing
- Prepare payment vouchers and assist with scheduling vendor payments.
- Help manage bank transfers, checks, or other payment methods.
- Vendor Reconciliation
- Reconcile vendor statements to invoices and payment records.
- Investigate and resolve discrepancies or billing errors in coordination with vendors and internal teams.
- Record Maintenance
- Organize and maintain physical and electronic records of invoices, payment proofs, and related correspondence.
- Ensure documentation is audit-ready and accessible.
- Reporting Support
- Assist with month-end closing by preparing summaries of outstanding and paid invoices.
- Support audits or reviews by supplying relevant payment documentation.
- Compliance & Coordination
- Support timely TDS deductions and ensure adherence to tax requirements.
- Collaborate with the GST & TDS Executive, Finance Manager, and other teams for streamlined processes and compliance.
Qualifications
- Bachelor’s degree in Commerce, Finance, Business Administration, or similar.
- 1–3 years of relevant experience, preferably in the hospitality or resort sector.
- Hands-on experience with accounting software (e.g., Tally, SAP, Zoho Books).
- Proficiency in MS Excel for invoice tracking and reporting.
- Strong attention to detail and numeracy.
- Effective communication skills—both written and verbal.
- Ability to maintain confidentiality and uphold ethical accounting practices.
- Comfortable working within a Thrissur-based hospitality accounting team; familiarity with Kerala’s business practices and regulations is a plus.
Why This Role Matters at Chemmanur
Given the nature of hospitality operations—spanning guest services, procurement, and vendor management—efficient accounts payable workflow is essential. A dedicated Accounts Payable Assistant ensures seamless vendor payments, accurate financial records, and compliance with statutory requirements. This role enhances financial transparency and supports smooth daily operations.
Job Type: Permanent
Pay: ₹12,000.00 - ₹15,000.00 per month
Benefits:
- Food provided
- Provident Fund
Work Location: In person